Powerhouse · Volunteer Program

Volunteer Workday Guide

A refined, step-by-step guide for volunteers to manage schedules, availability, time submission, absences, attendance and account settings in Workday.

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Task finder

What do you need to do?

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Getting startedHome page and searchUse the Workday home page and search bar to quickly find common volunteer tasks.SchedulingView your scheduleCheck upcoming volunteer shifts, dates, times and details.AvailabilityUpdate work availabilityLet the Volunteer Team know when you are available to be scheduled.PreferencesSet schedule preferencesTell managers your preferred weekly hours and preferred days.AttendanceSubmit timeEnter hours worked for a selected day in Workday.AbsenceRequest absenceRequest time away when you cannot attend a volunteer shift.AbsenceManage, edit or cancel absenceReview, update or cancel an absence request after it has been submitted.AttendanceCheck in / Check outCheck In records the start of your volunteer shift. Check Out records the end of your volunteer shift.ProfileView profile and update contact detailsUse your profile to view and update contact information.AccountChange passwordUse My Account to update your Workday password.
00 / Before you start

Sign in to Workday

Sign in to the Powerhouse Workday site before following any of the steps in this guide.

  1. 01
    Open the sign-in link

    Go to the Powerhouse Workday sign-in page in your browser.

  2. 02
    Check your email for a password

    Your initial password will be sent to you by email. Use this password to log in.

  3. 03
    Change your password

    Once you have logged in, you will be asked to change your password. Set a new password to secure your account.

Sign-in link wd105.myworkday.com/powerhouse Go to sign-in page
01 / Getting started

Home page and search

Use the Workday home page and search bar to quickly find common volunteer tasks.

  1. 01
    Open Workday

    Start from the Workday home page.

  2. 02
    Use Search

    Search for My Schedule, Request Absence, Check In, Change My Work Availability, or Submit Time.

  3. 03
    Use quick actions

    Use the home page quick buttons for common actions such as Check In, Check Out, Submit Time and My Schedule.

02 / Scheduling

View your schedule

Check upcoming volunteer shifts, dates, times and details.

  1. 01
    Open My Schedule

    From the Time Management Hub, select My Schedule.

  2. 02
    Review the calendar

    Scheduled volunteer shifts appear in the weekly calendar view.

  3. 03
    Move between weeks

    Use the arrows beside the date range to view other weeks.

  4. 04
    Select a shift

    Click a shift block to view more details if needed.

03 / Availability

Update work availability

Let the Volunteer Team know when you are available to be scheduled.

  1. 01
    Open My Work Availability

    Go to the Time Management Hub and select My Work Availability.

  2. 02
    Click Add New

    Use Add New to create or update your availability.

  3. 03
    Choose effective date

    Select the date your availability should start from.

  4. 04
    Set days and times

    Tick the days you are available and enter start and end times. Untick any days you are not available.

  5. 05
    Submit

    Click Submit to save your availability.

04 / Preferences

Set schedule preferences

Tell managers your preferred weekly hours and preferred days.

  1. 01
    Open My Schedule Preferences

    In the Time Management Hub, select My Schedule Preferences.

  2. 02
    Add weekly hours

    Enter your preferred weekly hours.

  3. 03
    Choose preferred days

    Tick the days you prefer to volunteer.

  4. 04
    Submit

    Click Submit to save your preferences.

05 / Attendance

Submit time

Enter hours worked for a selected day in Workday.

  1. 01
    Click Submit Time

    From the Workday home page, click Submit Time.

  2. 02
    Select the day and time block

    On the Enter My Time page, click the time area for the correct day you want to enter time for.

  3. 03
    Enter time details

    Enter the In time and Out time according to the hours worked.

  4. 04
    Select out reason

    Choose the correct Out Reason when required.

  5. 05
    Add comment

    Provide a comment if applicable.

  6. 06
    Click OK

    Review the details, then click OK to save the time entry.

06 / Absence

Request absence

Request time away when you cannot attend a volunteer shift.

  1. 01
    Search Request Absence

    From the home page search bar, type Request Absence and select the task.

  2. 02
    Select the date

    Choose the day you will be unavailable. Use Date Range for multiple days if needed.

  3. 03
    Click Continue

    Continue to the request details screen.

  4. 04
    Enter details

    Choose absence type, start time, end time and confirm total hours.

  5. 05
    Submit Request

    Add a comment if required, then click Submit Request.

07 / Absence

Manage, edit or cancel absence

Review, update or cancel an absence request after it has been submitted.

  1. 01
    Open Manage Absence

    Go to the Time Management Hub and select Manage Absence.

  2. 02
    Select the absence entry

    Click the absence entry on the calendar.

  3. 03
    Review request details

    Check status, dates, absence type, start time and end time.

  4. 04
    Edit if needed

    Click Edit if you only need to adjust time or request details.

  5. 05
    Cancel if needed

    Click Cancel Absence if you want to cancel the entire absence request.

  6. 06
    Add comments and confirm

    If cancelling, add comments if needed and click OK.

08 / Attendance

Check in

Check In records the start of your volunteer shift.

  1. 01
    Select Check In

    From the Workday home page, click Check In.

  2. 02
    Review details

    Check worker name, date, time, time zone and time type.

  3. 03
    Add comment if required

    Use the comment box if you need to add a note.

  4. 04
    Click OK

    Confirm the details and click OK to complete Check In.

09 / Attendance

Check out

Check Out records the end of your volunteer shift.

  1. 01
    Select Check Out

    From the Workday home page, click Check Out.

  2. 02
    Review details

    Check worker name, date, time, time zone and reason.

  3. 03
    Add comment if required

    Use the comment field if you need to add a note.

  4. 04
    Click OK

    Click OK to complete Check Out.

10 / Profile

View profile and update contact details

Use your profile to view and update contact information.

Volunteer Programs contact VolunteerPrograms@powerhouse.com.au
  1. 01
    Open the profile menu

    Click the profile icon in the top-right corner of the home page.

  2. 02
    Click View Profile

    Select View Profile from the profile menu.

  3. 03
    Open Contact

    On your profile page, select Contact from the left menu.

  4. 04
    Click Edit

    Use Edit to update contact information, phone number, email address or emergency contacts.

  5. 05
    Save changes

    Review and save your updates.

11 / Account

Change password

Use My Account to update your Workday password.

  1. 01
    Open profile menu

    Click the profile icon in the top-right corner of the home page.

  2. 02
    Click My Account

    Select My Account from the menu.

  3. 03
    Choose Change Password

    In My Account, select Change Password.

  4. 04
    Enter password details

    Enter your current password, new password and verify the new password.

  5. 05
    Click OK

    Review the password rules and click OK to save your new password.

Frequently asked questions

FAQ

Quick answers for volunteers using Workday.

Who should I contact if I cannot access Workday?

Please contact the Volunteer Programs team at VolunteerPrograms@powerhouse.com.au.

What should I do if my schedule looks incorrect?

Check My Schedule first, then contact the Volunteer Programs team if the shift information still looks incorrect.

What is the difference between Work Availability and Schedule Preferences?

Work Availability shows when you are available. Schedule Preferences shows when you would prefer to volunteer.

Do I need to use Submit Time?

Use Submit Time only if you have been asked to enter time manually. Otherwise, follow the Check In and Check Out process.

Can I change or cancel an absence request?

Yes. Go to Manage Absence, select the relevant absence entry, then choose Edit or Cancel Absence.

Why are some screenshots blurred?

Personal contact details such as addresses, phone numbers and emails have been blurred for privacy.